How-To Guide
How to Create a Maintenance Request QR Code
Maintenance issues get ignored when reporting is inconvenient. A QR code posted in bathrooms, hallways, and equipment rooms makes submitting a request as easy as scanning and typing two lines.
Step-by-step guide
- 1Create your maintenance request formBuild a simple form in Google Forms, Typeform, or your facilities management platform.
- 2Create a dynamic QR code per locationUse location-specific codes so you know which bathroom or room the issue is in. Dynamic lets you update the form without reprinting.
- 3Post throughout your facilityLaminate and post in bathrooms, near equipment, in hallways, and at service desks.
Try our free tool to get started
Open free QR code generator →Pro tips
- →Pre-fill the location in the form URL using query parameters, so every submission auto-includes the room number.
- →Use Google Forms → Google Sheets so submissions flow into a tracked repair log automatically.
- →Send yourself email notifications for new form submissions so issues are addressed promptly.
Static vs dynamic QR code — which should you use?
Dynamic is strongly recommended — update the form URL without removing laminated QR codes from walls and equipment.
Get dynamic QR codes — from $9/monthCommon questions
What should a maintenance request form include?
Location, issue description, contact name/email (optional), and urgency level. Keep it short — 3-4 fields maximum.
Can I route requests to different maintenance staff by location?
Use separate QR codes per building zone, each linking to a form that routes to the relevant maintenance team.
Can I track how quickly issues are resolved?
Link the intake form to a tracking spreadsheet (Google Sheets) where you update status and resolution dates.
Upgrade to Dynamic QR
Edit links anytime. Track every scan. One flat price — no scan limits.
See full pricing details →